One of the best ways to increase your productivity and speed up your workflow is by using keyboard shortcuts. Key combinations can be especially helpful when creating and editing lengthy presentations in PowerPoint.
Here are some of the most useful PowerPoint shortcuts for actions like saving presentations, moving from one slide to the next, formatting text, zooming in or out, and more.
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Working with presentation files
To get started in PowerPoint, you can use the following keyboard shortcuts to create or open a presentation. Then, use the others to save and close a slideshow.
Moving to and rearranging slides
For maneuvering around your slides or rearranging their order, keep these handy shortcuts in mind.
Tip: Want to switch to a different size? Check out how to change the slide size in PowerPoint.
Selecting text
If you want to quickly select text in PowerPoint, you can use this next list of keyboard shortcuts. To select additional text, hold the primary key and continue to press the secondary key.
For example, when you use Shift + Right arrow to select one character to the right, you can hold Shift and continue pressing the Right arrow to select additional characters.
Working with text and objects
For the basics of copying, pasting, and deleting text or objects, check out these convenient shortcuts.
Tip: Need to create an object to show progress or status? Look at how to add Harvey Balls in PowerPoint.
Moving around text
You don’t have to lift your fingers from the keyboard to move around text on a slide. Just use these keyboard shortcuts.
Formatting text
To apply formatting like bold or italics, insert a hyperlink, or align a paragraph, these shortcuts make it easy.
Tip: Learn how to curve text in PowerPoint for a unique appearance.
Miscellaneous keyboard shortcuts
For additional keyboard shortcuts, these are some you’ll want to remember. Undo an action, find a word, or zoom in to fit the window.
Ribbon shortcuts
Along with the above keyboard shortcuts, you can use ribbon shortcuts to select the actions to perform. Once you use the first key combination to open the tab, you’ll see letters on the ribbon for the available actions.
For example, if you use Alt + N to open the Insert tab, you can then press X to insert a Text Box.
Pro-tip: If you want to be a true PowerPoint power user, try using a macro toolbar which exposes additional functionality as macros. You can also save macros (or other functions to your quick access toolbar and access them using Alt + number key)
Save time with Plus AI for PowerPoint
Keyboard shortcuts aren’t the only tools for saving time when you work in PowerPoint. Using Plus AI, you can create and edit slideshows with artificial intelligence.
You can ask Plus AI to do the research for you, craft the text, and arrange it in an attractive and effective slide layout.
You can also tell Plus AI to insert a summary slide, add a reference or works cited slide, or include a slide with metrics.
Check out the Plus AI website for complete information, a peek at the template gallery, and to start your trial.
